Client
Our US based client offers the best solutions for mechanical surface treatment. Being in the business since the 1800s, they are pioneers in embracing innovation and technology to solve real world challenges.
Requirement
Their cloud based SaaS ERP solution lacked customisation capabilities and this posed serious work inefficiencies, erratic workflow management, audit compliance issues, tracking hassles, and a lack of central documentation.
Challenges
With manual CapEx management, accurate financial reporting was lacking and the management team did not have visibility into fund allocation. Lack of an effective CapEx management system posed the following challenges:
Lack of Centralized documentation
CapEx requests and approvals were managed manually through spreadsheets and emails, resulting in scattered information and delayed processes.
Inefficient Approval Process
The manual approval process was slow and error-prone, creating significant delays and process bottlenecks.
Limited Visibility
Serious lack of real-time visibility into ongoing and planned CapEx projects, delaying decision making.
Compliance Issues
Lack of a standardized process made compliance with internal policies and regulatory requirements challenging.
No budget visibility
Lack of central documentation made allocation and tracking of funds tedious. Management had no way of knowing if funds were utilized or not.
Solution
By leveraging the capabilities of SharePoint, we achieved quick and hassle-free implementation of CapEx automation. The implementation provided a scalable and flexible platform that easily integrated with the client's existing ERP system.
- Automated request approval workflows
- Capex form for both budgeted and non budgeted funds
- Capture various critical details like business unit, budget descriptions, value, business case, benefits, recommendations, etc
- Capability to predefine approvals based on amount or any other parameter.
- Define approval hierarchy based on predefined conditions.
Capabilities
This SharePoint-based document management system enabled department-wise document creation and sharing, giving the management team better control over documents.
01
Dynamic report generation
The system can generate dynamic reports providing insights into CapEx requests, approvals, and fund utilization.
02
Capex approval matrix
A predefined matrix to streamline and standardize the approval process.
03
Capture critical details of capex fund allocation
The system captures essential details of CapEx fund allocation, ensuring thorough documentation.
04
System acts as central repository
The system acts as a central repository for all CapEx-related documents, ensuring easy access and organization.
Results
Post implementation of our feature-rich, SharePoint based CapEx management system, the client achieved sterling results as listed below:
Efficient performance management
A powerful dashboard acts as a centralized repository to submit, review, and approval capex requests.
Regular actionable performance feedback
Achieved complete automation of capex processes including capex notifications and reminders, eliminating delays and errors.
Transparent processes
Facilitated real-time reporting offering actionable insights into capex projects, budgets and expenses.
Enhanced productivity
Managing a massive workforce of 5000+ employees is no mean task. Our automated KPI-based performance management system helped to identify poor performers and give them proper training and guidance, empowering them to deliver better results, enhancing overall productivity.
Benefits
Our Client Achieved Significant business benefits by implementing the SharePoint Based CapEx management system:
Complete Process Automation
Improved process efficiency by 50%
Cost Efficiency
One-time investment with very low ongoing costs.
Futuristic Solution
Includes e-Signature capture capability for enhanced security and compliance.
Central Data Repository
Enables historical analysis and better decision-making.
Dynamic Report Generation
Provides real-time, actionable insights.
Assured Compliance
Easy compliance with internal policies and regulatory requirements.
Our featured projects
Sign up to get the latest digital trends
Stay informed with the latest trends, tips, and success stories from our product development team. Subscribe to our newsletter and be a part of our journey.